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Version: 4.1 (2026 H2)

Outlook ribbon

This page describes the add-in in classic Outlook for Windows. In new Outlook the web add-in does the work. The guide is under E-mails and signatures in Outlook.

Applies to: classic Outlook on Windows with primedocs Desktop (Office COM add-in).

Main window​

"E-mail templates" button in the Outlook main window

E-mail templates: the only primedocs button in the main window, recognisable by the logo. The menu lists the available e-mail templates as well as Open primedocs and Open help.

New message​

primedocs tab in a new message

primedocs / Save / Recipients / Profile / Language: the first part of the ribbon corresponds to the add-in in Word, PowerPoint and Excel.

Signatures: chooses the e-mail signature from the primedocs signatures (for example internal, external, reply external) and the classic Outlook signatures.

'Signatures' menu with primedocs signatures (internal, external, reply external) and classic Outlook signatures

Content group​

Snippets: opens the same snippet pane as in Word with the same snippets.

Snippet pane in Outlook with favourites, shared and own snippets

Signature: on/off switch, shows or hides the signature.

Campaign: chooses a campaign banner that is inserted into the signature.

'Campaign' menu with preview of the available campaign banners

Auto signature: when enabled, checks the recipients. Only internal addresses: internal signature. As soon as an external address is involved: external signature.

Classification: adds a defined classification to the subject (for example "Internal", "Confidential"). Appears only if classifications are set up.

Sensitivity: sets the sensitivity level of the message. Appears only if set up.

Formatting group​

Standard: resets the current paragraph to the corporate design.

Title: assigns a title level (Title 1–4) in the corporate design to the selected text.

Indent / Numbering: increase or decrease indent, choose numbering style.

Bold / Italic / Underline: text emphasis.

Styles: paragraph and character styles of the corporate design.

Theme colours: text colours from the corporate design palette.

Finalisation group​

Spelling: starts the spell check.

Attach file: recently opened files as attachment.

Attach item: like "Attach file", plus business cards and other Outlook items.

Check names: matches names against known e-mail addresses (Ctrl+K).

Tags group​

Standard Outlook functions carried along in the primedocs ribbon: Follow up, Importance: high / low.